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- Value your time.
- Treat time as a resource to be managed.
- Measure your time.
- Assess how much time you have to manage.
- Negotiate more control over your working time.
- Decide the best work pattern for yourself.
- Get control of your tasks.
- Have the freedom to balance your tasks.
- Work at an even pace.
- Plan ahead.
- Balance the demands on your time.
- Don’t work more than you need.
- Be a pearl diver: look for the gifts that time brings.
- Use the time to get results not just fulfill duties.
- Do something productive and enjoyable each day.
- Ask “what is the best use of my time now?” questions.
- Identify your time robbers.
- Have a purpose for your life.
- Be effective…
- …and then efficient.
- Don’t rush or overwork.
- Inject variety into your daily tasks.
- Spend up to a quarter of your day on routine tasks.
- Do routine tasks in the shortest time possible.
- Develop good time habits.
- Experiment with different methods for doing routine tasks.
- Use the Shoe-shine principle of doubling-up routine tasks.
- Make the most of the shortcuts.
- Prepare your materials in advance.
- Tidy up as you go.
- Question every bit of paper you use.
- Automate.
- Identify bottlenecks and eliminate them.
- Create easy workflows.
- Use just-in-time systems to minimize clutter.
- Bunch similar tasks together.
- Identify the quickest work methods and then train everyone.
- Know which jobs can be speeded up and which can’t.
- Have a regular time slot for chores.
- Put aside time for maintenance tasks.
- Don’t encourage unnecessary paperwork.
- Organize your filing systems.
- Back up your computer records at fixed times.
- Clear your files out regularly.
- Keep your desk clear.
- Handle every piece of paper just once.
- Eliminate junk mail and spam.
- Phone rather than write.
- Don’t photocopy anything unless it is essential.
- Send replies on the same piece of paper.
- Keep your communications sweet and short.
- Manage your projects with time, cost and quality estimates.
- Run projects with detailed time plans.
- Add on 20% to your initial project plans.
- Have detailed lists of your project tasks.
- Create a series of deadlines for your projects.
- Look for weak links in your project and have back-up plans.
- Streamline low-priority project tasks.
- Keep on top of what’s going on in your project.
- Track and monitor your project progress.
- Spend up to a quarter of your day on progress work.
- Have a clear vision of your goals.
- Align your goals with your values.
- Be certain of achieving all your goals.
- Write down your goals.
- Plan your key result areas.
- Set SMART goals for short-term tasks.
- Identify jobs you hate and delegate them.
- Break down big jobs into smaller chunks.
- Prioritize your tasks according to their importance.
- When you’re overwhelmed, write out to-do lists and prioritize.
- Leave loose ends so you can come back easily.
- Use little scraps of unused time for itsy-bitsy jobs.
- Plan 60% of your day; leave the rest for what comes up.
- Put big jobs in your diary first, then the little ones.
- Celebrate reaching your goals.
- Spend up to a quarter of your day on non-doing tasks.
- Take time out to sit and think.
- Look after your health.
- Get a sense of the times.
- Use the energy of the moment.
- Occasionally just do what you want to do.
- Take breaks at least every 90 minutes.
- Review your day or week.
- Spend up to a quarter of your day with others.
- Always turn up to meetings on time.
- Be courteous and brisk with others.
- Only hold meetings that have a clear purpose.
- Let people know when you’re not free.
- Minimize unnecessary interruptions.
- Learn to say no to jobs that aren’t yours.
- Avoid time-wasters.
- Control your phone.
- Screen all incoming calls.
- Devise a team time policy.
- Keep a clock on the wall.
- Know your time manager personality.
- Check whether you have a tendency to overwork or underwork and adjust.
- Enjoy your time.
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