Job Posting: Accounts/Administrative Assistant

COMPANY: SIFH Group

JOB TITLE:    ACCOUNTS/ADMINISTRATIVE ASSISTANT

CORE FUNCTION:  Provide Accounting and Administrative Support to Management team and undertake duties to ensure efficient day-to-day running of the Organization

 DUTIES AND RESPONSIBILITIES:-

ACCOUNTING:

  • Enter all accounting data as delegated.
  • Prepare supporting information for account entries as required.
  • Reconcile daily payments and prepare corresponding deposits and postings accurately.
  • Prepare accurate costing information.
  • Maintain physical and electronic accounting information files.
  • Participate in routinely scheduled stock takes.
  • Process inventory related transactions as required.
  • Prepare customer invoices, credit notes, collect payments and prepare receipts as needed.
  • Analysis of customer accounts to answer any queries that may arise.
  • Critically analyze information provided and query if needed to ensure accuracy.
  • Prepare purchase orders and follow-up to ensure completion.
  • Process suppliers’ invoices as required.
  • Process supplier payments as delegated

HUMAN RESOURCES:

  • Writing up contracts and collecting necessary paperwork for new hires
  • Distribution of Internal forms to employees and following up to ensure paperwork is completed and returned to Accounts
  • Submittal of NIS Claim forms

PURCHASING:

  • Maintain stock of stationary, packaging etc for internal use
  • Collect and detail invoices for local purchases made, forward to Accounts Department
  • Type checkback lists and distribute as needed, send completed lists to Accounts
  • Assist in checking goods on arrival as needed

INVENTORY MANAGEMENT

  • Assist in overall Inventory Management and process transactions as required

GENERAL OFFICE WORK:

  • Prepare daily deposits accurately
  • Answer incoming phone calls in a professional manner
  • Prepare customer invoices and collect payments as needed
  • Filing
  • Assist the Manager on site as directed

CORE SKILLS

  • Excellent customer service, written and verbal Communication skills
  • Excellent analytical and problem-solving skills
  • Strong Organizational skills with the ability to multi-task
  • Pays Attention to detail
  • Competent in the use of Microsoft Office especially Word and Excel
  • A Team Player

Please send your resume and cover letter to office@paperclipgd.com no later than 5th June 2021.

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