Administrative Assistant Needed

ByPaperclip

An established and reputable company is seeking to hire a professional, experienced, and reliable Administrative Assistant. The job description is provided below.

Job Description: Administrative Assistant

  1. Answer general phone inquiries in a professional and courteous manner;
  2. Direct phone inquiries to the appropriate staff members;
  3. Reply to general information requests with accurate information;
  4. Greet clients/visitors of the Employer in a professional and friendly manner;
  5. Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents – faxes courier, deliveries for distribution;
  6. Prepare and send outgoing faxes, mail, and courier parcels;
  7. Forward incoming general e-mails to the appropriate staff member;
  8. Forward voice mails from the general mailbox to the appropriate staff member;
  9. Purchase, receive, and store the office supplies ensuring that basic supplies are always available;
  10. Update and ensure the accuracy of the Employer’s databases;
  11. Back-up electronic files using proper procedures;
  12. Provide secretarial and administrative support to management and other staff;
  13. Coordinate the maintenance of office equipment;
  14. Interacting with government officials in particular to assist in the concession process of the company;
  15. To assist in the procurement process including the preparation of Purchase Orders;
  16. To assist with Petty Cash preparation, disbursement, recording, and reporting
  17. To assist the Accounting Department with Data Entry and Digitizing records

Looking forward to receiving your applications. Send your cover letter and CV to mail@paperclipgd.com on or before 28th April 2023 and include ‘Administrative Assistant Applicant‘ in the subject line. Apply only if you meet the requirements.