Executive Personal Assistant to the CEO
Posted: Location: Grenada/Remote
Deadline: Compensation: Based on experience
About this Position
A busy CEO is looking for an Executive Personal Assistant within easy commuting distance of Happy Hill, St. George, to provide personal and administrative support in a well-organized and timely manner. As the Executive Personal Assistant, you will work closely with the CEO to provide such support, often based out of the CEO’s home office, or from the office working space in St. George’s. The successful candidate will come in with immediately usable skills in a key area (such as business, finance/accounting, marketing, sales, technology, etc.) and will learn the rest. This is also an opportunity to shadow and learn from a successful entrepreneur as she continues to grow an existing company and undertakes new entrepreneurial ventures. This role will initially have little structure but training will be provided for more complex assignments. You will assist the CEO to make the best use of their time by dealing with both personal and administrative tasks.
Responsibilities
❏ Acting as the first point of contact for the CEO
❏ Organizing and representing the CEO at events and conferences
❏ Screening and resolving phone calls, inquiries, and requests
❏ Dealing with correspondence, drafting email responses on behalf of the CEO
❏ Booking and arranging travel, transport, accommodation, and appointments
❏ Reminding the CEO of important tasks/deadlines and ensuring support materials are prepared
❏ Typing up/compiling presentations, reports, correspondence
❏ Managing CEO’s email, database, and filing system
❏ Liaising with CEO’s contacts
❏ Organizing and maintaining calendars and setting appointments, managing diaries;
❑ Running errands on behalf of the CEO
❑ Drafting social media content based on direction from the CEO
❑ Miscellaneous tasks to support a busy CEO
Skills
❏ Ability to take initiative; problem-solve without hand-holding;
❏ Detail-oriented with strong verbal and written communication skills;
❏ Strong time management skills;
❏ Discretion, tact, diplomacy, and an understanding of confidentiality issues;
❏ Reliable with a strong work ethic;
❏ Flexible, adaptable, and willing to take on multiple time-sensitive tasks
❏ Ability to meet with the CEO in person at their Happy Hill home office as needed
❏ Conversant with G suite or MS tools e.g. Google Docs/MS Word
Skills and Requirements:
CEO needs someone with insane hustle, a great work ethic, and a diplomatic attitude. The successful candidate should not need a lot of care or spoon-feeding. No job in the company is above or beneath the CEO and as her right hand, the same should apply to you. The nature of the CEO’s role means the successful candidate must be prepared to work flexibly within the standard business hours of 9 am – 5 pm, Monday to Friday, and may be asked to accompany the CEO to events outside of these hours, including the occasional weekend. Overtime or time off in lieu will be granted for any additional hours worked. Off-island work is a possibility but will be discussed as the need arises.
Salary
The salary will vary based on the candidate’s qualifications and experience. Feel free to include your desired salary in your application
Start Date
Ideally, the successful candidate will commence as soon as possible after the deadline for applications.
Apply
Those who wish to apply should submit a short writing sample, preferably expressing what makes you the ideal candidate for this role, along with a CV and cover letter. Please be sure to provide two professional or academic references.
Send applications to mail@paperclipgd.com, putting Executive Personal Assistant in the subject line. Apply by 8 PM pm AST on Friday, March 10th, 2023.
N.B. Only shortlisted candidates will be contacted.